ProcureCon IT Sourcing 2015 (past event)
24 - 25 November, 2015
Array
Day 1 - Optimising the efficiency and effectiveness of IT procurement
08:00 - 09:00 Registration and welcome coffee
09:00 - 09:10 Chair’s opening remarks
09:10 - 09:40 Keynote Case Study - How to develop strategic thinking around IT procurement that links to your business KPIs
As corporations’ technology needs continue to grow, the role of IT sourcing is becoming more and more important. Since technology now touches almost every aspect of a company’s operations, how does IT sourcing interface with other departments and overlay with other spend categories?
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How is the voice of procurement within the IT space in your organisation?
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How is strategic thinking developed around IT and IT procurement to link to business KPIs?
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What role should IT sourcing have in securing technology needs for marketing, HR, legal, and manufacturing?
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What are the best practices in place for building cooperative relationships between departments?
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Where will talent come from in the future to lead IT procurement?
Claire Tapping
Head of Sourcing & Commercial - IT and Business Process OutsourcingRolls-Royce
09:40 - 10:20 360º Perspectives – How can you adapt your sourcing process to keep pace with fast-changing technology?
There is massive pressure on the IT function to move with the market and deliver new functionalities and technologies for customers and for market differentiation. This in turn puts pressure on procurement to be agile with the available suppliers.
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How is IT being used innovatively for market differentiation and to deliver to the changing demands of the customer?
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What is the right procurement model to accommodate stakeholder demands?
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With digitalisation of the industry, how can you manage the risks associated with new areas/ supplier bases?
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How should contracts be adjusted to meet these new needs/risks? For example, cost maybe 10% higher to use a new supplier who maybe creating something innovative but what milestones should be put in place to exit the contract if the market is not yet ready to adopt the new technology?
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How can you identify long-term technology needs to stay one step ahead of the product lifecycle?
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Where are the opportunities in moving from a traditional licensing model to open source? Open source is readily available, can be amended easily and shared back with everyone. What are the different working models?
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Are there steps sourcing can take to speed up the process when it comes to IT purchasing? Are there any procurement processes which can be automated?
10:20 - 11:00 Morning coffee and networking
11:00 - 11:30 Fireside Chat - What’s the best software licensing model for your business?
- With so many different types of software licensing models out there, what’s the best licensing model for your business?
- Is there a structure behind the various models or is each player inventing their own methodology?
- Should you allow a mission-critical system to be licensed on a term or SaaS basis?
- Do your stakeholders care if they have a perpetual license?
- What provisions have been made to make sure that the software will be available to you for the next 10 years, how do you gain that certainty with the suppliers you use?
- What provisions within software agreements can be put in place to mitigate the above risks?
11:30 - 11:50 Partner Presentation – How to optimise and reduce your mobility costs
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Understanding and controlling Mobile Data Growth
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Analysing mobile usage for better contract negotiation
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What are the processes to ensuring you only pay negotiated rates?
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How to reduce cost recurrently in a growing environment
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Creating global visibility for better buying power
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What are best practices for avoiding maverick buyers
11:50 - 00:40 Case Study Revolution- How to put steering documentation in place to ensure supplier driven IT projects deliver
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Assessing the practical and legal aspects of a project - what should be the rules and routines around steering documents?
- How should market impact be accounted for in a contract to manage risk?
- Where are the pitfalls in vendor management contracting?
- How can you deliver IT projects within cost and time frame with the use of the steering documents?
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How can contracts be designed to enable for scale, in a logical, controlled and valuable way?
- The need for constant education between the IT and procurement department after each project: evaluating and adapting steering documents?
00:40 - 13:55 Networking lunch
Optimising your software spend - Stream A: Mastering Microsoft and Oracle (for large companies)
13:55 - 14:40 Drill-Down Classroom 1A – Mastering the evolution of Microsoft for more favourable licensing termsMicrosoft is in the process of completely changing its business model with licensing changes to Microsoft SQL Server and transitions to Office365. Mastering this evolution and navigating the additional complexity and risk will result in more favourable terms, a reduction in cost and ensuring licence compliance.
- What are the key changes in Microsoft’s licensing policies?
- How does Office 365 for enterprise function, and how does it differ from the previous perpetual license model?
- How not to get caught in Microsoft’s traps!
- Strategies for renewing SLAs with Microsoft
- How does Microsoft’s other new cloud offerings change how you negotiate with them?
- What to do to get everything right at contract stage to reduce the possibility of an audit
Stream B: Mastering IBM and SAP
13:55 - 14:40 Drill-Down Classroom 1B – Increasing value from your IBM licensing contractAttend this classroom to have a look through the keyhole into IBM’s software packaging, licensing, pricing and contracting business practices to effectively leverage IBM solutions and maximise value from your investments.
- What are IBM’s sales strategies and negotiation tactics?
- What strategy is IBM undertaking with respect to software licence compliance audits?
- How can you boost the strategic value of your IBM relationship?
- How can you leverage market intelligence in ongoing negotiations?
- How can you apply the right relationship management best practices at the right time?
Stream A
14:40 - 15:25 Drill-Down Classroom 2A - How to minimise risk and control the costs of your Oracle investmentThis classroom will help users to wade through the complexity and tackle on-going Oracle compliance challenges. It will highlight areas of risk and opportunity using best practice methodologies to help you to minimise risk and control the costs of your Oracle investment.
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Strategies to effectively handle the complexity of Oracle license management and software use
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How to use audit trails to be audit-ready, with facts, to minimise risk
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Implement an effective governance and minimum code of practice for Oracle license management
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How to negotiate on customized systems
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Gaining leverage in an Oracle negotiation- what terms and conditions are they willing to move on?
Stream B
14:40 - 15:25 Drill-Down Classroom 2B - Increasing value from your SAP licensing contractAttend this classroom to have a look through the keyhole into SAP’s software packaging, licensing, pricing and contracting business practices to effectively leverage SAP solutions and maximise value from your investments.
- What are SAP’s sales strategies and negotiation tactics?
- What strategy is SAP undertaking with respect to software licence compliance audits?
- How can you boost the strategic value of your SAP relationship?
- How can you leverage market intelligence in ongoing negotiations?
- How can you apply the right relationship management best practices at the right time?
15:25 - 16:05 Afternoon tea and networking
Driving value in IT procurement - Stream A: Negotiation and contract management best practice
16:05 - 16:25 Case Study Revolution – how to navigate the risk, complexities and nuances involved in negotiating and licensing SaaS-
As software moves from perpetual license to subscription based platforms, how do you perform a cost comparison for SaaS applications against owned software?
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Can SaaS lead to real cost savings?
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What changes are needed in budgeting and accounting: moving from CapEx to OpEx accounting
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Risk management: protecting your IP, assignment rights, and limitations of liability
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Can you live without full customisation?
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Due diligence: best practices for negotiating SaaS contracts to avoid the pitfalls
Driving value in ITprocurement-Stream B:Best practice in ITservices sourcing and supplier management
16:05 - 16:25 Partner Presentation – Technology in supplier management: emerging trendsThe traditional supplier management approach relies on manual processes designed around disjointed enterprise systems. This is the primary reason why most organizations are not able to extract the full value from their IT services engagements. Research has shown that 15-20% of ACV is lost in such engagements due to ineffective supplier management. Thankfully, there is a new breed of supplier management technology that promises to change this by integrating all key disciplines of supplier management on a single platform and by leveraging automation to address the inefficiencies of manual processes. In this real life case study, Henrik will talk about Vestas Wind Systems’ journey towards an integrated supplier management in collaboration with SirionLabs. The presentation will cover:
- Introduction to Vestas’ IT outsourcing journey
- Why integrated supplier management is important for driving higher value in IT services engagements
- Integrating key supplier management disciplines - contract, performance, finance, risk and relationship management - through technology
- Key considerations in selecting the right technology to enable integrated supplier management
- Reflections on the journey so far…..
Stream A
16:25 - 16:45 Stream A continuedStream B
16:25 - 16:45 Case Study - How Bombardier Transportation fully redefined its IT sourcing strategy to increase agility and quality-
The business case for re-defining the IT sourcing strategy
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Overcoming the challenges of moving from single-sourcing to multi-sourcing model to meet the demands of a more agile world and drive service quality
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How to manage the processes and change in the move to multi-sourcing
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How to manage suppliers in a collaborative way as you move away from a partnership model
16:45 - 23:59 Evening drinks reception and mingling
A great opportunity to wind down at the end of a busy first day, chat about the day’s talks and discussions, continue to catch up with colleagues, talk to exhibitors and enjoy the buzz of the fantastic exhibition.